Payroll Tax Processor Job at Northern Virginia Community College
Posting Summary
Working Title
Payroll Tax Processor
Role Title
Finan Svcs Spec I
Role Code
19031-FP
FLSA
Exempt
Pay Band
04
Position Number
28000864
Agency
Northern VA Community College
Division
NV280-VP Finance
Work Location
Fairfax County - 059
Hiring Range
$70,000 - $79,569
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday to Friday between 8:30AM and 5:30PM with 1 hour lunch
Some flexibility on start/end time and lunch duration but expected to work 40 hours each week.
Some flexibility on start/end time and lunch duration but expected to work 40 hours each week.
Sensitive Position
No
Job Description
General Description:
This position is responsible for filing out of state taxes for at least 27 states, several local jurisdictions and several unemployment tax returns each quarter. Quarterly, will complete the Form 941 tax reconciliation and submit necessary payroll adjustment forms under tight deadlines. Each calendar year-end will make W-2 adjustments as needed. Other payroll processing related duties include creating pay files to upload to our payroll system, processing garnishments and assisting with audits.
Duties and Tasks:
This position is responsible for filing out of state taxes for at least 27 states, several local jurisdictions and several unemployment tax returns each quarter. Quarterly, will complete the Form 941 tax reconciliation and submit necessary payroll adjustment forms under tight deadlines. Each calendar year-end will make W-2 adjustments as needed. Other payroll processing related duties include creating pay files to upload to our payroll system, processing garnishments and assisting with audits.
Duties and Tasks:
- Generate and review bi-weekly/monthly/quarterly/ payroll reports.
- Analyze multi-state payroll data and performs calculations. Ensures that payroll information is reported to state and local agencies as required.
- Prepare, reconcile, and file monthly, quarterly and yearly payroll tax returns for out of state employees, including form 941, state withholding and state unemployment returns.
- Prepare quarterly payroll and tax adjustments as required to reconcile to tax filings. Prepare W-2 corrections and reissues as needed.
- Assist the payroll processing team with review and recording of payroll transactions, including investigation of payroll errors and necessary adjustments.
- Assist in preparing required payroll reports for year end, including payroll schedules covering payroll accruals, termination benefits and leave accruals.
- Monitor and maintain written documentation regarding payroll policies and procedures, process flows and internal controls.
- Assist in creating payroll files for upload into our payroll system.
- Process garnishment and other required accounts payable disbursements.
- Liaison with external and internal auditors for payroll related reviews.
- Perform regulatory compliance research to ensure local, state, and federal governmental requirements are met, such as taxes and withholding.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Required KSAs:
- High degree of accuracy and detail oriented.
- Ability to work under pressure and ensuring deadlines are met.
- Strong verbal and written communication skills.
- Strong abilities in Excel spreadsheet analysis and data management.
Minimum Qualifications:
- Associate degree or higher in Accounting or related field or a combination of education, training, and experience.
- Some experience in filing out of state payroll tax returns. Minimum of 2 years of experience is required in preparing payroll tax returns, tax research and payroll processing .
- Some experience in a high volume, multi-state payroll system
- A payroll background with in-depth knowledge of payroll procedures, tax legislation, accounting practices, and audit requirements.
Preferred Qualifications
Preferred Experience:
- Bachelor’s Degree in Accounting or related field.
- Previous experience in higher education.
- Significant experience in preparing payroll tax returns, tax research and payroll processing experience.
- PeopleSoft/Oracle payroll system experience.
- Certified Payroll Professional.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
N/A
Posting Detail Information
Posting Number
CLS_2096P
Recruitment Type
General Public - G
Position End Date (if temporary)
Job Open Date
03/31/2023
Job Close Date
04/21/2023
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit
our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
www.nvcc.edu.
The security of our students, faculty, and staff is very important at
NOVA
. Please take a moment to review
NOVA’s Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to
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