Apply Instructions:

Please apply directly to our website by going to https://hr.fiu.edu/careers/ , select "Prospective Employees" and reference job opening ID # 529236 under "Search Jobs".

About FIU

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

Job Summary

Oversees and facilitates all business and finance operations for the museum including accounts payable/receivable processes, collection of funds and deposits, expense reimbursements and account reconciliations. Analyzes data from various internal and external fund sources and summarizes the financial position of the department. Prepares, administers and oversees the annual budget. Works with the Director to develop strategic financial planning, analysis, preparation and decisions for multiple fund sources.

• Analyzes all museum financial data from the various internal/external fund sources and prepares monthly financial reports for each fund source and summarizes the financial position of the department for the Director. Works with the Director to develop strategic financial planning, analysis, preparation and decisions for multiple fund sources.
• Prepares monthly rolling forecasts to track current expenditures in relationship to the annual budget plans. Prepares cost projection financial analysis for exhibitions/programs and processes and tracks exhibition/program expenses that utilize various funding sources.
• Organizes the preparation, administration and oversight of the department's annual budget. Interacts extensively with various departmental areas for budget development and tracking. Compiles budget information and submits figures into the University's PantherSoft Financials system.
• Monitors all budgeted funds and requests additional budget as needed and clears budget exceptions. Develops and prepares a detailed response to explain any budget variances throughout the year.
• Implements, oversees and administers point of sale plans for all departmental revenues including donations/fundraising, event admissions, memberships, merchandise, etc. Maintains supplies and equipment necessary for point of sale items. Works closely with Visitor Services/Events Coordinator on this.
• Works with various museum staff on a variety of matters that pertain to budget and finance, human resources, grants and fundraising. Interacts extensively with internal and external individuals and organizations on budget and finance-related matters.
• Enters all payables and receipts into FIU Panther Soft accounting system. Prepares deposits of cash, checks, and credit card charges.
• Functions as the departmental approver for financial processes such as interdepartmental transfers, requisitions, travel requests and expense reports. Functions as the departmental backup approver for payroll and commodity card monthly reconciliations. Serves as departmental approver for certain HR actions.
• Maintains all grant records and files and coordinates with FIU Department of Research pre and post award in preparation of budgets and other financial data needed for applications and submission process, as well as interim and final reporting requirements during the grant period. Attends grant panels as needed. Works closely with Grant Administrator on these tasks.
• Provides leadership and guidance to departmental staff and faculty concerning the processing of financial transactions. Raises flags whenever it appears there may be misuse of funds or any other questionable transactions. Provides problem resolution for all financial issues that may arise.
• Works collaboratively with the senior management team to drive best practices in revenue. Oversees monthly and quarterly reconciliations of all revenue accounts and project budgets.
• Works closely with the Director in directing the planning and development of the Museum's annual budget, the management of personnel resources, and directing all administrative and financial operations. Represents the unit in committee meetings on matters related to budget and finances and acts as the primary liaison regarding budgetary and operational questions or issues.
• Manages the Unit's human resource functions including but not limited to: searches, ensuring timely processing of documentation required for hiring, performance evaluations, reclassification, and personnel actions.
• Provides recommendations for positions to be used in searches required for hiring. Maintains communication with the Director and the HR staff related to matters including promotions, resignations, establishment of positions, payroll transactions, and payroll issues.

Minimum Qualifications

• Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience.

Departmental Requirements

• Experience in Finance and/or Accounting.
• Knowledge and experience in Panthersoft Financials.

Desired Qualifications

• Knowledge of grant management, business planning, and forecasting.
• Experience in a finance related position with extensive knowledge in budget management and project budgeting.

Job Category

• Administrative

Advertised Salary

• $55,000 - $65,000

Work Schedule

Begin time: 8:30 AM

End time: 5:30 PM
Pre-Employment Requirements

• Criminal Background Check
• Fingerprinting Check

Working Conditions:

• Required to spend 50% or more of time operating a computer

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Disclosures

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
FIU Covid-19 precautions are in line with state and CDC guidelines.

Work Location: In person

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