Important Recruitment Information for this vacancy: 208425

Agency Information:

Kansas Juvenile Correctional Complex

1430 N.W. 25th St.

Topeka, KS 66618

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About the Position: Recruitment Specialist, 208425

This position will be located at our Kansas Juvenile Correctional Complex, in Shawnee County.

• Who can apply: Applicants who meet the minimum requirements

• Classified/Unclassified Service: Unclassified Service

• Full-Time/Part-Time: Full-Time

• Regular/Temporary: Regular

• Work Schedule: 7:30 AM - 4:00 PM, Monday through Friday

• Eligible to Receive Benefits: Yes

Compensation: $15.75 to $17.39/Hr. ($32,760.00 to $36,171.20/Annual)*

• Salary can vary depending upon education, experience, or qualifications. Though this position is unclassified, pay is equivalent to classified Pay Grade 20, Steps 8-12.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

  
  

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

Administers and tracks all recruitment processes, new employee orientation, benefits, FMLA, Workers compensation, position description, and performance evaluation processes, provides receptionist duties and supports (and backs-up) the HR Administrative Specialist (Payroll Specialist).

Job Responsibilities may include but are not limited to the following:

• Administers the recruitment for vacant positions including correctly posting positions to the State of Kansas website within the Kansas Juvenile Justice Complex, maintains, the position inventory and identifies positions as they become vacant; responsible for the calling out of requisitions, internal and external advertisements (when required); associates applicants with each job requisitions and enters disposition; evaluates qualifications of applicants to determine eligibility based on minimum qualifications.
  • Enters applicants' data into the Recruitment panel of the Statewide Human Resource Payroll (SHaRP) system.
  • Responsible for all promotional boards, assembling applicable material and forms pertinent to the interview process.
  • Schedules interview board members, dates and times for interview, and notification of possible applicants of interview times.
  • Creates interview questions and prepares Promotional Score Sheets when necessary, for promotional opportunities, types regret and congratulatory letters to candidates.
  • Conducts pre-employment background checks of applicants prior to confirmed offer.
  • Responsible for scheduling drug testing, pre-employment physicals of candidates, and scheduling applicants for TB testing prior to hire.
  • Attends job fairs as needed.
  • Processes reference, DCF, and PREA checks on all candidates as required.
    
• Responsible for issuing current Post Descriptions to all new hires and employees who are accepting promotions.
  • Routes Position Description review at the time of evaluation, or when a vacancy occurs.
  • Routes evaluation reminders at the time a resignation is received, or an employee promotes.
  • Organizes material for contract employees and conducts orientation that relates to employment within the facility to the new employees, issues identification badge numbers, and collects fingerprints from employees.
    
• Assists with Orientation Training of new employees.
  • Assists in the instruction of annual training classes on Human Resource policies and procedures, employee benefits, time and leave, etc., and the Employee Guidance Program.
  • Maintains, prepares, and distributes monthly Tuberculosis (TB) testing notification to employees, contract staff, supervisors, and facility Clinic.
  • Performs routine typing responsibilities for the department.
  • Files correspondence, memorandums, and employee information.
  • Issuing of Human Resources Information, insurance and payroll information.
  
  

Qualifications

• Minimum Qualifications: Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency

• Preferred Qualifications: Knowledge of English usage, spelling, and written communication. Knowledge of departmental rules, policies, and procedures. Knowledge of the principles of office management and the ability to apply these principles to office operations. Knowledge of the principles and practices applied to the area of specialty assigned to the position. Ability to analyze, make recommendations for improvements and implement policies and procedures. Ability to effectively communicate both orally and in writing.

• Post-Offer, Pre-employment Requirements: Must possess and maintain a valid Driver's License. Must pass a criminal history records check, DCF Child Abuse and Neglect check, PREA check, TB skin test, UA Drug Test.

Recruiter Contact Information

• Name: Kathy España

  Human Resource Manager

• Email: Kathy.Espana@ks.gov

  
  

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers> My Job Notifications page

    
    

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Tax Clearance Certificate
• College Transcripts (if applicable)
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact 785-296-3199.

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.