United Contractors is seeking a skilled Office Manager for their Costa Mesa location. This individual will undertake a variety of day-to-day office and clerical tasks of a medium-sized General Contractor’s office. You will be an integral part of ensuring that our office operations run smoothly and are successful in supporting other business activities.

The ideal candidate will have an interest in the construction industry, strong relationship-building skills, excellent communication, and proficient computer skills. This is a fast-paced teamwork environment. We are looking for an individual that is willing to do whatever it takes to get the job done, detailed oriented, and takes pride in their work.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Responsibilities

• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• Greet and assist visitors when they arrive at the office
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Perform basic bookkeeping activities and update the accounting team
• Assist estimating with calls to subcontractors for bids
• Work with the accounting department to track lien waivers and insurance certificates.
• Maintain and update the subcontractor database
• Monitor office supplies inventory and place orders
• Support field staff, project managers, and superintendent as needed
• Assist in vendor relationship management
• Follow office workflow procedures to ensure maximum efficiency

Requirements

• Proven experience as an Office Manager, preferably in the Construction Industry
• Knowledge of standard office procedures, systems, and responsibilities
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Familiarity with Adobe and QuickBooks
• Working knowledge of office equipment
• Detailed analytical capabilities with excellent time management
• Self-starter with a high level of critical thinking
• Excellent written and verbal communication skills
• Strong organizational and multi-tasking abilities in a fast-paced environment
• A creative mind with the ability to suggest improvements

United Contractors is committed to investing in their people and promoting from within. This is an excellent opportunity for someone seeking growth in the construction industry.

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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