The Department of Facilities Planning and Management in the Division of Administrative Affairs at the University of Wisconsin-Whitewater seeks an Inventory Control Coordinator (FP022).

The Inventory Control Coordinator is responsible for operations in Central Stores, Central Receiving, and the Surplus Property Program. This position coordinates all campus material pickups and is responsible for performing all functions of shipping, receiving and freight activities within the Business Support Services Unit (Surplus Property, Stores, Receiving & Mail Center) as required. The Inventory Control Coordinator must be able to communicate and collaborate effectively with others and also be able to work independently in performing the described duties. The work hours for the position are 7:00 a.m. to 3:30 p.m., Monday through Friday.

Minimum Qualifications:

• Previous experience with receiving, inventory, mail services, surplus disposal or related duties
• A combination of equivalent experience and/or education may be considered
• A valid Driver’s License and minimum two years licensed driving experience not including instructional experience
• Previous experience with data entry and using database systems
• Previous experience using Microsoft Office (Word, Excel, Outlook)
• Ability to perform heavy lifting up to 75 lbs.

Physical Demands:

• Ability to spend significant time lifting, pushing, or carrying cartons, packages, office and classroom furniture, or other items
• Ability to stand for long periods and stoop, reach, and lift
• Ability to climb and stand on a ladder
• Ability to sit for long periods and work at a desktop computer
• Ability to operate material handling equipment (including hand truck, manual pallet jack, powered pallet truck, and forklift)

Knowledge, Skills and Abilities:

• Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds
• Effective oral and written communication skills
• Attention to detail
• Strong organizational skills
• Ability to work independently and as part of a team
• Ability to interpret and implement policies and procedures
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

Highly Valued Skills and Abilities:

• Knowledge of UW-W and State of Wisconsin surplus property management and disposal policies and procedures

Special Requirements:

• Must meet all requirements for operating a state vehicle (minimum requirements are valid Wisconsin driver’s license, minimum two years licensed driving experience not including instructional experience, at least 18 years of age)

Responsibilities:

30% A. Central Stores

A 1. Enter incoming orders in inventory management software, identify recipients, and disburse to end users or stock in warehouse as appropriate.

A2. Assist walk-in customers with locating needed parts and supplies in warehouse and disburse to appropriate billing code in inventory management software.

A3. Process material requests submitted online and through inventory management software, pick/pack orders, and prepare them for delivery on campus.

A4. Maintain accurate inventory data and verify by performing physical counts of all parts annually; record counts in inventory management software.

A5. Coordinate handling of used shipping pallets and packing materials to be reused, recycled, or disposed of and organize in designated staging areas.

A6. Serve as campus liaison for questions concerning parts/supply needs and inventory availability; communicate requests and anticipated needs to the Inventory Control Supervisor.

30% B. Central Receiving

B1. Receive incoming parcel and freight shipments at the loading dock area, checking for damages, shortages, and accuracy.

B2. Assist campus departments in taking delivery of shipments at other campus locations as needed.

B3. Assist the Motor Vehicle Operator – Light with the preparation of shipments for delivery on campus by sorting packages, routing deliveries using package tracking software, completing delivery logs, and loading packages onto carts.

B4. Deliver incoming shipments for staff located in adjacent offices and coordinate pickup of shipments at Central Receiving by recipients as needed; document all deliveries and pickups using package tracking software.

B5. Tender outbound shipments to the appropriate parcel and freight carriers.

B6. Serve as campus liaison for shipping-related questions and communicate with the Inventory Control Coordinator/Shipping and Mail Associate and parcel and freight carriers as needed.

B7. Serve as campus liaison for questions related to campus deliveries; coordinate with recipients and the Motor Vehicle Operator – Light to communicate delivery instructions and schedule.

30% C. Surplus Property Program

C1. Receive surplus disposal declarations, determine priority, and coordinate with the Motor Vehicle Operator – Light and other staff to ensure timely pickup and delivery of items to the surplus receiving area.

C2. Transfer surplus items likely to be of further use on campus to Central Stores inventory to ensure visibility of available items to campus departments; respond to inquiries into available surplus items from campus departments, coordinate with the Motor Vehicle Operator – Light for on-campus delivery of items claimed for redeployment, and retain records of items needed by departments.

C3. Coordinate disposal of fixed assets with the Financial Services asset manager.

C4. Coordinate storage, reuse/redeployment on campus, sale, salvage sale, or transfer to landfill of surplus property with attention to minimizing handling, transportation, disposal, and storage costs.

C5. Receive used lamps and batteries from campus departments, organize in designated disposal staging areas, coordinate transfer to the appropriate recycling or disposal facility, and complete required record keeping.

C6. Assist the Inventory Control Supervisor with preparation of listings for surplus property to be auctioned; respond to inquiries from potential bidders into items in active auctions and coordinate in-person inspections as requested; coordinate pickup by winning bidders of items sold at auction.

C7. Complete all required audit trail record keeping and tracking reports of surplus property.

C8. Serve as campus liaison for questions related to UW-W and State of Wisconsin surplus property management and disposal policies and procedures; ensure handling of surplus property is in accordance with policies and procedures.

10% D. Other Duties

D1. Train and direct student warehouse assistants in material handling and other related operations tasks as needed.

D2. Operate all tools, equipment, and delivery vehicles assigned to the area safely and maintain in a safe working condition; report any needed repairs to the Inventory Control Supervisor.

D3. Maintain an orderly work area for safe use by all staff and delivery personnel and to promote an efficient flow of incoming and outgoing materials; maintain exterior work areas in a clean and safe fashion including removal of snow, ice, and debris.

D4. Provide backup to other positions within Facilities Planning and Management, including, but not limited to, Campus snow removal.

D5. Perform other duties as assigned.

D6. Comply with all applicable safety regulations and participate and complete safety and certification training as necessary or instructed.

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

Well-qualified candidates can expect a minimum starting wage of $16.90/hr.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure.

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

Applications received by March 16, 2023 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu.

For questions regarding this position, please contact:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 19404.

https://www.uww.edu/employment