Turn your passion into a career at the YMCA, you’ll have the opportunity to make a lasting difference in the lives of those around you.

General Function: Under the direction of the Associate Human Resources Director and in harmony with the mission and purpose of the established goals of the Westfield Area YMCA, the Human Resources Administrator is responsible for

• Assist with administering the policies outlined in the Personnel Policy, oversee the recruitment/hiring process assuring that hiring procedures are strictly adhered to, maintain permanent records for all staff in an orderly and confidential manner, and complies with YMCA policies, state/federal regulations and any and all legal requirements.
• Responsible for assisting with all aspects of Human Resources including recruitment/recordkeeping, budget, personnel, compensation/employee benefits, employee relations, trainings/staff meetings, risk management, and quality assurance.
• Must exemplify that member service is an equal part of any position in the "YMCA" as the technical aspects of each position.
• Must demonstrate a commitment to the YMCA’s four Core Values of Caring, Honesty, Respect, and Responsibility.

Essential Functions:

Recruitment/Onboarding/Record Keeping:

• Oversee, create and manage weekly job postings/vacancies, job fairs, advertising/recruitment efforts and campaigns for staff positions including employee referral program.
• Monitor employment applications/resumes for distribution to departmental areas.
• Schedule applicants' interviews with CEO and/or designee, coordinate and monitor drug screens and execute onboarding process for new hires.
• Review and assist with approvals for all administrative interdepartmental transfers and employment documents for new hires and volunteers in conformity with the Salary Administration Plans and established practices for new hires, independent contractors, and volunteers including reference checks, background checks and pre-employment drug screenings.
• Evaluate the existing process of hiring practices to meet the YMCA's needs and to ensure compliance with state and federal laws on a regular basis.
• Maintain personnel files and required checks for all current and terminated employees as well as handle employment verifications from outside inquiries.

Budget:

• Assist in the development, administration and oversight of the Human Resources budget in all facets to ensure the recruitment and training of staff and employee recognition/incentive programs.

Personnel:

• Directly coordinate the recruitment efforts in conjunction with the Associate Human Resources Director and the Management Team to ensure positions are filled and onboarding process is completed in a timely manner.
• Provide clear verbal and written direction to all levels of staff, volunteers and applicants to ensure human resources compliance.

Compensation/Employee Benefits:

• Administer and assist with the recordkeeping of the compensation and employee benefits programs, including job descriptions and classifications.
• Monitor pay practices for adherence to salary administration plans, Federal and State FLSA laws and related regulatory Acts.

Employee Relations:

• Serve as a confidant to staff members, provide advice and counsel staff on work-related issues in a confidential manner and keep the Associate Human Resources Director and Human Resources Director abreast of any concerns and issues.
• Assist and participate in developing and monitoring employee recognition/incentive programs.

Committees:

• Assist with preparation, coordination and participation of Human Resources and Risk Management Committee meetings as needed.

Trainings/Staff Meetings:

• Attend and participate in all mandatory trainings within specified timeframes and maintain all certifications/memberships (as specified by job description) prior to expiration.
• Attend and participate in all staff meetings, pre-approved YMCA and industry trainings to remain current with employment laws and regulations and share knowledge with supervisor and/or designees, and assist in training of other staff members. Provide Human Resources orientations to Management/Supervisors as required.

Risk/Facility Management:

• Assist with managing and monitoring workers compensation incident reports and general liability claims in conjunction with Associate Human Resources Director and Senior Vice President of Operations.
• Report incidents as needed based on direct guidance from Senior Vice President of Operations and/or designee in a timely manner.
• Responsible for assuring the safety of YMCA members/participants and for the care, maintenance and safety of all YMCA facility/program environments.
• Report accidents/incidents/emergencies, in accordance with Westfield Area YMCA standard operating policy within 24-hours to the Executive Director, Risk Manager and/or designee.
• Adhere to YMCA confidentiality requirements related to all reported incidents.

Quality Assurance:

• Plan, deliver, and maintain quality programs, facilities and program environments.
• Follow YMCA best practices for their program/membership discipline and to meet or exceed Westfield Area YMCA’s expectations.

Other Functions:

• Make recommendations and/or advise the Associate Human Resources Director and/or designee regarding best practices and/or federal/state laws in Human Resources and Risk Management. Periodically perform Manager on Duty (MOD) responsibilities as assigned.
• To fill in at other times when necessary and to fulfill any other responsibilities deemed necessary by supervisor and/or designee.

• Bachelor’s degree required; Business Administration preferred
• Minimum of two years’ experience in Human Resources with recruitment experience preferred
• PHR or SHRM-CP certification preferred
• BLS, First Aid and Oxygen certifications required within 90 days of hire; training provided by the Y as needed
• Must have strong organizational, project management, and creative thinking skills
• General knowledge of social media platforms
• Proficient with Microsoft Office software
• Excellent verbal and written communication skills and have the ability to exercise discretion and discriminating judgment.
• Must have exceptional interpersonal skills to be able to interact with and maintain positive relations with applicants, employees, board members, volunteers, business contacts/vendors, and members by demonstrating a commitment to the YMCA’s four core values (Caring, Honesty, Respect and Responsibility)

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Human Resources Administrator must be able to lift at least 50 lbs.

While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands or arms; meet strength and lifting requirements; climb or balance; stoop, kneel, crouch, or crawl. The employee is frequently required to push, pull, use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee must remain alert with no lapses of consciousness.