About Sacred Heart University:

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 388 Colleges-2023 Edition, and Best Business Schools-2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

View SHU's Faculty Experts Here

Job Description:

The successful candidate for this position will be able to provide administrative assistance to the overall functioning of the School of Social Work.

Responsibilities Include:

• SSW Dept Budget Responsibilities - Managing:
  • Faculty and adjunct payroll - AOP submissions to CAS & HR, contracts to faculty
  • Payroll Authorizations & Stipends: Course Development, Field Placement, Advising, CEC, Honorariums, (excludes Field Honorariums & Payroll for Off-Site Supervisors)
  • Work-study students & GAs, including hiring, training, supervision, & payroll
  • Inventory, A/P, & Purchasing via P-card, SHUPad, and SHU e-Buy, including supplies, business cards, stationary, equipment rentals, events
  • Equipment orders, contracts, invoices - Telecom & Computer
  • Travel requests and expense reimbursement: funded by SSW and/or CAS Dean
  • Recruitment - job postings on SW websites, candidate travel, local reservations, reimbursements
  • Physical files of SSW financial records
• Catalog, Curriculum, & Enrollment:
  • Scheduling in Infosilem and DCU: BSW & Ph.D. courses
  • Managing data in Curriculum Management & SHU SSW website for SSW, BSW & Ph.D.
  • Facilitating student course enrollment: BSW program
  • Maintaining Master Syllabi: BSW & Ph.D. programs
  • Collecting and archiving syllabi on Sharepoint for all programs, sections, and semesters
• Textbook Updates:
  • Assisting with faculty textbook orders from Publishers: BSW & Ph.D.
  • Updating BSW and PhD textbooks on SHU Bookstore's Follett Discover online platform
  • SSW Faculty/Department Administration:
  • Onboarding new adjuncts & Ph.D. TA faculty
  • Planning & coordinating SSW, BSW & Ph.D. events, SSW recruitment and CSWE site visits
  • Maintaining faculty contact sheets, office hours, and directory updates: Teams, SSW website, telecom
  • Facilitating faculty maintenance of Digital Commons and faculty profiles
  • Updating CSWE Assessment Data on SHU website: BSW & MSW programs
  • Managing office operations: repairs/maintenance, equipment contracts & installation, office moves and furniture, maintenance, signs
  • Responding to phone and email inquiries
• BSW Program Administration:
  • Updating BSW Major & Minor information and forms
  • Responding to BSW Major/Minor inquiries
  • Processing declarations of Major/Minor; assignment of BSW faculty advisors in Colleague
  • Maintaining Blackboard materials for BSW events and BSW B.A. Program applications
  • Communicating with students re: BSW program events
  • Preparing packets & tracking attendance at Info Sessions
  • Preparing materials for BSW BA applications and processing applications: communications, distributing application procedures and forms, maintaining digital application files on Teams, providing Excel snapshot of students' application status, sending follow-up emails re: missing application materials, preparing and emailing decision letters to applicants
  • Maintaining BSW Major & Minor digital student records
  • Updating and compiling BSW Handbook
  • Preparing documents and compiling CSWE BSW Self-Study submission: Volumes I, II, and III
• Ph.D. Program Administration:
  • Updating and compiling Ph.D. Handbook
  • Maintaining Ph.D. Student Records
  • Coordinating Ph.D. Orientation & Pre-Orientation - event planning and management; coordination with Library, Grad Affairs, Sr. CAS & SHU leaders, local hotels
  • Communicating with Ph.D. students re: logistics and agendas for campus visits and meetings, including pre-orientation and orientation
• Other Administrative Duties as Needed

Requirements:

Knowledge and Skills Needed:

• Bachelor's Degree preferred;
• Experience in administrative support of faculty/program directors and interaction with students;
• Knowledge of academic processes and environments preferred;
• Experience with social or other health discipline education programs highly desirable;
• Ability to develop, organize, and complete projects and tasks utilizing various computer applications (Word, Excel, Teams, Outlook, Zoom);
• Ability to learn and manage data in university systems including: Hirezon/Interview Exchange, AOP and Dayforce, Infosilem/DCU, Colleague, Sharepoint, Curriculum Management, Perceptive Content, SHUPad, SHU E-Buy, Concur;
• Excellent customer service and communication skills (oral and written);
• Excellent problem assessment, problem solving, and judgment capabilities;
• Ability to work collaboratively with faculty and staff as needed;
• Ability to maintain high degree of integrity, confidentiality, professionalism, diplomacy, and discretion;

Additional Information:

Statement of Personal & Organizational Responsibility for Inclusive Excellence

Inclusive Excellence is the recognition that our institution's success is dependent on how well we value, engage, and include the rich diversity of students, staff, faculty, administrators, alums, and surrounding community. It is a mastery of inclusion that fosters a consistent sense of belonging. Inclusive Excellence is aspirational and is the pillar that guides the mission, vision, and function of this unit.

To achieve Inclusive Excellence, our personal and organizational responsibilities are to:

• Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed.
• Participate in educational and developmental activities to increase awareness and competencies of issues related to diversity, equity, inclusion, and belonging; apply that understanding to guide your approach to all aspects of your job and the community as a whole.
• Demonstrate that we are "Stronger Together" as described in the Office for Inclusive Excellence statements.

Application Instructions:

Please apply online, faxes and emails will not be accepted. A cover letter is appreciated.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.