Catholic Charities Serving Portage and Stark Counties

POSITION DESCRIPTION

Position Title: Administrative Assistant – Stark County, Canton Office Effective: 12/2022
Reports to: Site & Programs Manager
Supervisory Responsibility: Supervision of volunteers as needed
Position: Full-Time, 37.5 hours per week

Qualifications:

• High School or GED minimum, Associate or BA preferred
• Effective interpersonal and communication skills
• Knowledge of Microsoft Outlook, Word, Access, and Excel
• Ability to learn and manage phone system
• Ability to use and manage office equipment
• Ability to work with and organize volunteers

Preferred Skills

• Knowledge of Sign-Up Genius
• Knowledge of Stark County area social services

Job Duties and Responsibilities:

• Open and close office - arrive by 8:30 am and close at 4:30 pm.
• Greet Clients as they arrive at the office in a timely, courteous, and respectful manner
• Make copies of client information and other printed information presented by client and immediately advise appropriate staff member of their arrival.
• Answer all calls to the agency in a timely and respectful manner. Determine program involved, then forward call to appropriate program staff person or voice mail
• Manage and administer all aspects of donation software system
• Record information and referral calls and post to log for statistical reporting
• Manage mail for the office
• Manage appointments through Microsoft Outlook
• Manage office equipment and supplies
• Type correspondence & statistical reports when requested
• File records and maintain according to retention schedule
• Assist with coordination of volunteers including recruiting and assignments
• Manage special projects as assigned by the Site & Programs Manager, &/or Executive Director
• Assist with coordination of accounts payable and other fiscal processes, including bank deposits
• Assist with fundraising activities
• Assist with the coordination/implementation of seasonal programs
• Assist with coordination of Food Bank orders and pickup
• Complete all other duties as assigned.

Resumes will be accepted until the position is filled

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Canton, OH 44702: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Catholic Charities is a social services agency that operates with the dignity of our clients at the center of our mission. Why do you want to help us serve our clients?
• A background check is a part of the hiring process, will you have any problems with a criminal background check?

Experience:

• administrative assistant: 1 year (Required)

Work Location: One location

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